How to know If you Need a Server for Your Office


When it comes to technology – be it hardware or software, most businesses are spoilt for choice. Depending on your requirements and your budget, you can choose between designs available in the market and decide if you need to buy or rent your hardware or software.

Server room

If you are looking for data storage options for your business, you can choose between in-house servers and cloud storage with 24×7 access. There are pros and cons to both options – the first, require an upfront investment while the second, involves a monthly rental fee.

Current business trend: Choice between server and cloud storage

Most companies are currently leaning towards cloud storage for their data due to the low investment required, lack of space needed and the easy access to all data from anywhere and at any time. However, there are a significant number of companies that are not choosing one way over the other. They are choosing to shift most of their data to cloud storage while still maintaining a server or two to manage any service that is not adequately managed by the cloud storage provider.

Buying and maintaining servers: pros and cons

If you opt for servers over cloud storage or even a hybrid for data storage, here are some facts you need to consider before purchasing a server:

Costs and investments: Servers are not inexpensive. Each server will require upfront investment. Also, depending on the number of servers required and redundant servers, the investment amount will not be an insignificant amount.

Capabilities and customizations: An in-house server allows for a greater degree of customization compared to the standard features available with cloud computing.

Server administration: Servers are not plug, play and forget software. They require an IT administrator or an IT consultant to manage and regularly update the system.

Server maintenance: Servers require regular maintenance and updates to keep the system secure from malware and viruses. Plus, you will need to perform regular updates of operating systems and software applications.

Server costs and space: Servers require dedicated, climate controlled room to ensure that systems run at optimal speed without recreating the Artic temperature that will freeze employees. A server also requires redundant backup systems in case of system failure as you could lose all your data. An in-house severs is also costly in terms of utility bills.

These are just some of the factors you need to consider when deciding whether to ship you data storage to cloud storage, purchase servers for an in-house data storage setup or a hybrid system that uses a combination of cloud storage and in-house servers to gain the best of both worlds without high investment.

Carefully examine and analyze what your business needs before choosing from these many technological options.